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About
The UTSA Alumni Gala brings together UTSA alumni, friends, and guests to celebrate the Association’s 45 years of scholarships, services, programs, and the 2024 Alumni Award recipients. The Gala is a black tie optional event attended by 800 of UTSA’s biggest supporters and benefactors. This year we are hosting Gala at the Hyatt Regency Hill Country Resort and Spa in the San Antonio Ballroom.
Positions
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Registration
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Registration Closes
Any time before each shift ends or when space runs out.
GivePulse
45 Positions Filled
|
25 Impacts
|
102 Hours
A few people you will meet... View All
Shifts (11)
1 - 11 of 11 Shifts
| Shift | Start Time | End Time | Description | Registrants Needed | |
|---|---|---|---|---|---|
| Setup | 9:00am (CT) | 1:00pm (CT) | Setup and decorate silent auction, main dining hall, registration table and after party room. | 11/15 | Over |
| Auction Assistant | 4:30pm (CT) | 8:00pm (CT) | Assist with bidding throughout event and any last minute auction display adjustments. Monitor auction display. | 2/4 | Over |
| Floater | 4:30pm (CT) | 10:30pm (CT) | General fill in. Floaters fill in for areas of need(s). | 6/8 | Over |
| Greeter | 4:30pm (CT) | 7:30pm (CT) | Greet guests/volunteers and direct to check in as they arrive. | 3/4 | Over |
| Raffle Assistant | 4:30pm (CT) | 9:00pm (CT) | Assist with sales of raffle tickets and distributing items. | 1/3 | Over |
| Registration | 4:30pm (CT) | 7:30pm (CT) | Assist guests with finding their names and registration information; tell them their table number and directions how to bid; direct them to the Ballroom and Bars. | 11/12 | Over |
| Table Assistants | 4:30pm (CT) | 7:30pm (CT) | Assist attendees with locating their tables in ballroom. | 4/4 | Over |
| Whiskey Pull Assistants | 4:30pm (CT) | 9:30pm (CT) | Assist with setting up the area. Distribute whiskey to customers who purchased. Close down area and pack any remaining product into tubs/boxes. (Must be over 21) | 2/3 | Over |
| Wine Pull Assistant | 4:30pm (CT) | 9:30pm (CT) | Assist with setting up area. Distribute wine to customers who purchased. Close down area and pack any remaining product into tubs/boxes.(Must be over 21) | 2/3 | Over |
| Auction Closeout Assistant | 7:00pm (CT) | 12:00am (CT) | Upon end of mobile auctioning, assist with collection and packaging of goods for check out. | 1/8 | Over |
| Shut Down | 7:00pm (CT) | 12:00am (CT) | Pull and collect the programs, call to give forms, and pens from the ballroom and shutting down and packing the auction items. | 2/5 | Over |
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