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About
The UTSA Alumni Gala brings together UTSA alumni, friends, and guests to celebrate the Association’s 45 years of scholarships, services, programs, and the 2023 Alumni Award recipients. The Gala is a black tie optional event attended by 800 of UTSA’s biggest supporters and benefactors. This year we are hosting Gala at the La Cantera Resort and Spa in the San Antonio Ballroom.
A volunteer dinner will be provided for those working this event.
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Any time before each shift ends or when space runs out.
GivePulse
61 Positions Filled
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29 Impacts
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64 Hours
A few people you will meet... View All
Shifts (13)
1 - 1 of 1 Shifts
| Shift | Start Time | End Time | Address | Description | Registrants Needed | |
|---|---|---|---|---|---|---|
| Event Setup & Staging | 12:00pm (CT) | 3:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Assist with bringing auction items/decorations onto venue and storing them in secure location. | 1/6 | Over |
1 - 12 of 12 Shifts
| Shift | Start Time | End Time | Address | Description | Registrants Needed | |
|---|---|---|---|---|---|---|
| Setup | 9:00am (CT) | 1:00pm (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 Meet us at the San Antonio Grand Ballroom | Setup and decorate silent auction, main dining hall, registration table and after party room. | 15/15 | Over |
| Auction Assistant | 4:30pm (CT) | 8:00pm (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 | Assist with bidding throughout event and any last minute auction display adjustments. Monitor auction display. | 4/4 | Over |
| Floater | 4:30pm (CT) | 10:30pm (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 | General fill in. Floaters fill in for areas of need(s). | 6/6 | Over |
| Greeter | 4:30pm (CT) | 7:30pm (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 | Greet guests/volunteers and direct to check in as they arrive. | 4/4 | Over |
| Raffle Assistant | 4:30pm (CT) | 9:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Assist with sales of raffle tickets and distributing items. | 3/3 | Over |
| Registration | 4:30pm (CT) | 7:00pm (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 | Assist guests with finding their names and registration information; tell them their table number and directions how to bid; direct them to the Ballroom and Bars. | 12/12 | Over |
| Table Assistants | 4:30pm (CT) | 7:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Assist attendees with locating their tables in ballroom. | 4/4 | Over |
| Table Center Piece Host | 4:30pm (CT) | 9:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Collect all centerpieces at the conclusion of the event in the ballroom. | 2/2 | Over |
| Whiskey Pull Assistants | 4:30pm (CT) | 9:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Distribute whiskey to customers who purchased. (Must be over 21) | 3/3 | Over |
| Wine Pull Host | 4:30pm (CT) | 9:00pm (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Distribute wine to customers who purchased. (Must be over 21) | 2/2 | Over |
| Auction Closeout Assistant | 7:00pm (CT) | 12:00am (CT) | 16641 La Cantera Pkwy San Antonio, Texas 78256 La Cantera Resort | Upon end of mobile auctioning, assist with collection and packaging of goods for check out. | 2/8 | Over |
| Shut Down | 7:00pm (CT) | 12:00am (CT) | 16641 La Cantera Parkway San Antonio, Texas 78256 | Pull and collect the centerpieces, programs, call to give forms, and pens from the ballroom and shutting down and packing the auction items. | 3/5 | Over |
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